Great Earth Kyoto Ride Circus

May 13, 2019 
at Okazaki Park
0800 – 1300…Event starts, participants have an allotted time to visit all the checkpoints
1000 – 1400…Event finishes
1400 – 1430…Closing ceremony + lucky draw

General…¥6,500
High School students and under…¥2,500

Additional Surcharges
・By request from Great Earth, if the entry fee is ¥9,999 or less, you will incur service charges amounting to a total of ¥2,000 (already incl. above).
・By request from Great Earth, if the entry fee is ¥10,000 or more, you will incur a service charge amounting to ¥2,000 + 10% of entry fee (already incl. above).
・If the total exceeds ¥9,999 due to add-on options, you will be charged an additional 10% of the total. Total will be reflected upon checkout when registering for the event.
・Stress less with Samurai Sports. Learn why Samurai Sports implements a service charge.

Age Eligibility
・Adults 18 or older
・Participants ages 6 to 18 (inclusive of high school students) may participate accompanied by a parent or guardian

Cut-Off Time
・Finish by 1400

Important
・All participants must be respectful of the natural course environment and demonstrate good cycling manners.
・Be mindful of other cyclists and vehicles on the road. You should understand laws in Japan pertaining to cycling on public roads and cycling insurance.
・Be a responsible athlete. Please make sure you have the physical ability to complete the course.

REQUIRED: helmet, bike

Recommended
・nutrition/hydration (if necessary)
・proof of health insurance
・mobile phone/smartphone (not for use while cycling)
・sunglasses
・sleeves or windbreaker
・sunscreen
・tools to fix bike

You will receive a treasure map in your event packet.

Checkpoints (subject to change)
1. Togetsu-kyō Bridge in Arashiyama
2. Kyoto Imperial Palace
3. Fushimi Inari-taisha
4. Kamo Shrine
5. Fushimi Port Park

Okazaki Park
Okazaki Saishojicho, Sakyo Ward, Kyoto, Kyoto Prefecture 606-8342
Google Maps

Please ensure you have lodging AND transportation plans figured out BEFORE registering for this event.

 By Train
From Tokyo station, take the Tokaido-Sanyo Shinkansen to Kyoto station (about 2 hours 30 minutes)
From Nagoya station, take the Tokaido-Sanyo Shinkansen to Kyoto station (about 35 minutes)
From Osaka station, take the Tokaido-Sanyo Line to Kyoto station (about 30 minutes)

 By Car
From Tokyo, about 6 hours (475KM / 295 miles)
From Nagoya, about 2 hours (132KM / 82 miles)
From Osaka, about 1 hour (52KM / 32 miles)

Parking
・N/A

None, this is not a timed event

Road Rules
・Ride on the LEFT single file (not two or more abreast)
・Come to a complete stop at red lights.
・Cell phone usage is prohibited while on the road.
・You MUST follow all traffic rules.
Rider Courtesy
・Keep a respectable distance from other cyclists.
・When passing a cyclist, make sure to check your rear and call ahead from the right side.
・Come to a complete stop when taking videos and pictures.
・It is strictly prohibited to take pictures or videos while riding, unless it is mounted on the bicycle or attached to your helmet.
・Earphones, headphones, and anything in the ears that may prevent you from adequately hearing your surroundings are prohibited.
Aid Stations
・Aid stations include bathrooms, water stations, and snacks.
・Support cars will pick up cyclists who do not or are unable to meet the designated cut off times.

General
・ No refunds, deferrals, or credits will be issued. This applies to incidents in which the event is cancelled for any reason including personal participant circumstances of the participant (including illness and injury) and incidents in which the event is cancelled due to unforeseen weather conditions or natural disasters.
・Depending on the event, transfers and certain modifications to your entry may be permitted. Generally, entries may be transferable and/or permit modifications until 3-5 days before the last day of registration. After this period, all transfers are considered illegal and modifications will not be accommodated.
Participants determined to be violating the policies below may be disqualified without a refund:
・Any person found to be bib-swapping (illegal transfer of bib); the person will be held responsible in case of an accident arising from or provoked by the other person during the event.
・Any person found to be registering with inaccurate information, i.e. false declarations of the participants name, age, or gender.

・You will not sue the event organizers nor its affiliates (including Samurai Sports) for any injury or death caused during the event.
・ You consent to and will give all authorities and copyright to the event organizer and affiliates for the use of photography, motion pictures, articles, recordings or any other record of this event (including personal information such as name, age, gender, personal record, portrait, and etc.) for legitimate purposes and use in newspapers, TV, magazines, internet and any media publishing such as Facebook posts, Instagram posts, and pamphlets.

Insurance
・ Those participating and coming from abroad must be enrolled in medical and/or travel insurance in case of accident, injury, and medical emergencies.
・ Before signing up, please carefully read all rules and regulations of the event. If the rules and regulations cannot be followed, participation may be denied by the event organizers. If anything is unclear, please do not hesitate to contact us – it is your responsibility to be prepared.

Privacy
・The organizer is aware of the importance of your personal information. The use of personal information conforms to the organizer’s privacy protection law.
・Your personal information is used to provide you valuable services, such as race information, results, service from race affiliates, result ranking, and etc.
・The organizer may release your personal information when your life or body is in a life-threatening situation.
・The race organizer and its affiliates may contact you regarding your registration information.

Athlete Guides
・In most cases, athlete guides in English will be sent via email approximately 7-21 days before the event. However, the delivery of athlete guides is entirely dependent on the timeliness of the event organizers. Samurai Sports takes approximately one to two days from receipt of the Japanese athlete guide to translate into English.

Additional Surcharges
・If total cost is ¥10,000 or less, you will incur a flat fee service charge of ¥1,000.
・If total cost is more than ¥10,001, you will incur a service charge amounting to 10% of total cost.
・Why the additional charges? They help us cover the cost of operating the registration platform, translation of athlete guides/event information, labor hours required to answer your event inquiries, etc. Depending on the event, the surcharges help to cover the cost of our physical presence at the event.

Kyoto Ride Circus Executive Committee

English​
info@samuraisports.co.jp

Japanese
070-3622-0001

Official Website (Japanese)
http://great-earth.jp/kyoto/kyoto_gaiyou.php