Hiroshima Osorakan Trail Race

General ・ No refunds, deferrals, or credits will be issued. This applies to incidents in which the event is cancelled for any reason including personal participant circumstances of the participant (including illness and injury) and incidents in which the event is cancelled due to unforeseen weather conditions or natural disasters. ・Depending on the event, transfers and certain modifications to your entry may be permitted. Generally, entries may be transferable and/or permit modifications until 3-5 days before the last day of registration. After this period, all transfers are considered illegal and modifications will not be accommodated. The event organizers will reserve the right to exclude both parties from future events. ・You will not sue the event organizers nor its affiliates (including Samurai Sports) for any injury or death caused during the event. ・You consent to and will give all authorities and copyright to the event organizer and affiliates for the use of photography, motion pictures, articles, recordings or any other record of this event (including personal information such as name, age, gender, personal record, portrait, and etc.) for legitimate purposes and use in newspapers, TV, magazines, internet and any media publishing such as Facebook posts, Instagram posts, and pamphlets. ・ Please ensure you have lodging and transportation plans figured out BEFORE registering for this event. Participants determined to be violating the policies below may be disqualified without a refund: ・Any person found to be bib-swapping (illegal transfer of bib); the person will be held responsible in case of an accident arising from or provoked by the other person during the event. ・Any person found to be registering with inaccurate information, i.e. false declarations of the participants name, age, or gender. Insurance ・ Those participating and coming from abroad must be enrolled in medical and/or travel insurance in case of accident, injury, and medical emergencies. ・ Before signing up, please carefully read all rules and regulations of the event. If the rules and regulations cannot be followed, participation may be denied by the event organizers. If anything is unclear, please do not hesitate to contact us – it is your responsibility to be prepared. ・The race organizers have purchased accident insurance to cover participants’ accidents and injuries. The compensation is as follows: in case of death or lasting disability: ¥3,000,000. Hospitalization (per day): ¥3,000. Outpatient treatment (per day): ¥2,000 Athlete Guides ・In most cases, athlete guides in English will be sent via email approximately 7-21 days before the event. However, the delivery of athlete guides is entirely dependent on the timeliness of the event organizers. Samurai Sports takes approximately one to two days from receipt of the Japanese athlete guide to translate into English. RULES AND REGULATIONS Course Preservation ・Do not leave the course or enter any off-course areas. When you pass another participant, hiker or local resident, be sure to stay on the course as a means of preserving the natural habitat and also preventing unfortunate incidents. ・No littering. Keep an eye out for your personal belongings! Please pick up any trash that you find on the site. ・Collecting or damaging plants or wildlife on the course and in the surrounding areas is strictly prohibited. ・Poles are permitted, but please attach rubber caps to the points. If we determine that the course is in poor condition, we may prohibit use of poles and similar equipment to prevent further deterioration. Be aware of those around you when using poles. ・You must walk sections marked as “Walking only” – this may be only ・Please use the toilets at each aid station, or use a portable toilet. Consideration for Hikers, Local Residents, and Other Race Participants  ・You are likely to encounter hikers and local residents on the course. When passing them in either direction, be sure to call out in advance and to exchange greetings to maintain good relations with the local community. ・Remember that the race is made possible thanks to the support of local residents and volunteers. Please show appropriate gratitude to them. Safety Management ・If you decide that you are unable to continue due to injury or illness, please contact the nearest race staff member or race headquarters. The emergency telephone numbers are printed on your bib. In case the race officials find the race too difficult to continue, the race may be suspended or called off. ・The entire course is in a natural environment and the conditions are constantly changing. Pay attention to the circumstances around you as you run and do not force yourself into any difficult situations. ・Weather conditions on the course are likely to change suddenly, and participants can expect to face rain, strong winds or similar conditions that can cause hypothermia. Please make adequate preparations for such conditions in advance. ・Medical staff will be on-hand at race headquarters to deal with first aid for injuries and illness. Rescue vehicles are also on standby at each aid station to transport injured participants and those who drop out. Dropping Out / DNF ・If you drop out during the race for any reason, be sure to tell course marshals or aid station staff member your name and bib number. ・If you are unable to do so at the time, please inform race headquarters as soon as possible and return your timing chip. ・If you arrive at a checkpoint past the cut off time, your race ends at this point. You MUST follow the instructions of the race staff and/or volunteers. Course Markings ・Guide signs every 250 to 350 meters and guide tape (10cm-wide vinyl tape with a bright pink “Fields” logo) are installed all along the course. Tape is attached to tree branches and in other visible locations at intersections and hazardous points on the course. ・If you lose sight of the guide tapes, return to the spot where you last saw it and follow the correct course. Course marshals will be at key locations such as intersections and road crossings, but following course markings is the responsibility of each participant. Returning Your Timing Chip ・Your timing chip is attached to the rear side of your bib number. Please make sure to detach it and give it to race staff or put it in the chip return box after you finish the race. ・If you drop out during the race or decide not to start the race, please make sure to return your timing chip to race headquarters. ・There will be a ¥10,000 charge for lost or unreturned timing chips. Check-In ・Participants who fail to check in before the check-in time will not be allowed to join the race. GROUNDS FOR DISQUALIFICATION ・Participants who show inadequate respect for the environment and area by dumping garbage, entering areas off the course or other actions. ・Participants who fail to comply with instructions from race officials or course marshals. ・Participants who falsely declare their age, gender, and identification on their applications. ・Participants who commit wrongdoing. ・Participants who miss the starting time. ・Participants who fail to clear checkpoint cutoff times or those who do not reach the finish line by the final time limit. (Cutoff times are the times when you leave each checkpoint) ・Participants who fail to bring mandatory equipment. ・Participants who do not wear their bib appropriately. Attach your bib to your front without bending or otherwise manipulating it. ・Participants who run with headphones or similar items that block external sound, excluding hearing aids. GROUNDS FOR CANCELLATION OF EVENT ・The race may be canceled for various reasons, including when a weather warning is issued, the course is in poor condition due to extreme weather, or participants’ safety cannot be guaranteed. ・Depending upon weather conditions, the race may also be delayed, rescheduled or the course may be changed to assure participants’ safety. ・If the race is cancelled, postponed, shortened, or otherwise modified, no refunds, deferrals, transfers, or credits will be issued. This applies to incidents in which the event is cancelled for any reason including personal participant circumstances (such as illness) and incidents in which the event is modified due to unforeseen weather conditions or natural disasters.